Book Space at the Avalon

The Avalon, a project of the Boulder Dance Coalition (BDC), is a fantastic place to host your dance series or event. We offer easy access, abundant parking, and several spaces, ranging from dance studios with lovingly hand-laid cushioned floors to a spacious covered parking lot. No wonder the Avalon has been named Boulder County’s Best Place to Dance for many years!

Note: While the BDC uses The Avalon by offering it to members and others primarily for dance events, we do offer space for meetings, luncheons, workshops, and other community functions.

Booking Calendar for All Spaces
Fees

How to Book

The booking process applies to all new Avalon events, whether the organizers are members or non-members. See membership to determine whether your group or activity qualifies for lower member rates.

  1. Decide which room(s) or space(s) you’re interested in. See details for each room in the sidebar to the right.
  2. Look at the leasing calendar for that space.
    • Important! Be sure you’re looking at the Booking Calendar, not the public events calendar on our website.
    • Below each space’s picture is a link to the booking calendar. See if it is available for the date(s) needed.
  3. If you need to visit the space or have questions before applying, please contact our management team, at avalon@boulderdancecoalition.org or 303-440-8303. To see the building, you must schedule an appointment. (The building is not open to just swing by.)
  4. Price. Prices vary according to usage and timing; please refer to the rates chart for standard rates. Your rate may vary depending on the activity, number of people, time of day, day of the week, and space you are interested in. Additional fees may also apply.
  5. Fill out and submit an application form. This document is your request to book the Avalon. (It does not constitute an agreement.) We’ll use information from this application to create a booking agreement. You may simply copy and paste the questions from the form into an email and answer them.
  6. Frequently asked questions. Our FAQ page contains answers about chairs, tables, kitchen, parking, restrooms, drinking fountains, and a host of other information.
  7. Once you and our manager have agreed on price and specifics, we’ll issue a booking agreement and ask for a down payment.
  8. You accept the agreement (by email is fine; hard copy not required), get us the requested down payment (cash or check payable to the Boulder Dance Coalition), and start publicizing your event!
  9. Regular events: You can book your own events! See the Booking Calendar User Guide.
Download Application Form

Important! Allow Plenty of Time

All special events must be contracted and paid in full at least 30 days in advance. Events booked on short notice are subject to a $150 rush fee.

Have Reasonable Expectations

All Avalon staff is part-time. The Avalon Manager and Assistant work remotely Monday through Friday and are available in person by appointment only. Inquiries during weekends are addressed the following week. Venue tours are scheduled during weekdays and occasionally on weekends. Event Chaperones work only when there is a special event.

(Once you have booked, you will get access to a phone number to reach the manager, if needed, on the day of your event.)

What’s so special about cushioned dance floors?

Dancers covet cushioned floors because multi-layered wood provides a cushioned surface, much easier on knee and ankle joints than other surfaces.

Since 1995, volunteers from the Boulder dance community have poured hundreds of hours into laying the wood floors in the Ballroom, Sodal Hall, the Tango Studio and, most recently, the Ballroom stage.

Please help us preserve the beauty of these floors! Be careful not to track sand or grit in, wipe your shoes on the lobby carpet before walking on the wood floors, and clean up any spills or broken glass immediately. As an event organizer, you will be expected to intervene if you see any of your guests having a negative impact on the floors.